Similar to the “Pay Vendor Invoices” screen in functionality but differs in execution. A marked difference between Pay Vendor Invoices and Pay All Vendor Invoices is that Pay Vendor Invoices allows users to enter a payment less than the total invoice amount. The Pay All Vendor Invoices screen assumes the user will pay the entire invoice amount in combination with other invoices and see the running total against the account balance.

Users may either pay invoices on this screen in one of three ways:

1. All invoices found within the queue.
2. All invoices filtered by “Vendor” or “Due Date” or both, or
3. A manually selected set of invoices.

Select an account with a positive balance.

If the balance of the account is less than the total payment amount or running total, you will see a message notifying you of the issue.

To filter by a vendor, enter the “Vendor Number” or type the name and click the Vendor Name in the autocomplete; the Vendor Number will autofill. Click “Submit”.

To filter by “Due Date”, enter a date or use the date picker. This field is better understood as “Due Date On or Before” the date entered. This option filters out all invoices with dates newer than the selected due date; only invoices with the selected date or older will remain. The oldest invoices appear at the top of the list in descending order. Click “Submit” to apply the filter.

The account details section of the screen gives the user context while selecting or paying invoices. The account balance, remaining account balance, and running total all work together to give the user assurances as to whether the selection or filter of invoices may be paid or will overdraft. The system attempts to protect against overdraft by preventing users from approving payments when the account balance is less than the total payment amount.

1. Balance is short for “Account Balance”; this is the amount of money in the selected bank account at a given time.
2. Total Payment Amount, or better understood as “Total Pay All Payment Amount”, is the amount paid of all invoices filtered in the queue if the user clicks “Pay All Invoices”.
3. Remaining, is short for “Remaining Balance” or the Account Balance minus the Total (Pay All) Payment Amount.
4. The “Running Total” is a cumulative total that is updated as users select individual invoices for payment in lieu of using pay all.

Click the ($) symbol to add invoices to the running total. The running total and invoice selections are persistent when users page through additional invoices.

Click “Confirm Payments” to pay the selected invoices at the running total amount.

The “Pay All Invoices” feature only works when a user has an account balance greater than the total payment amount.

Filter the invoices as needed.

Select an Account under “Account Name”.
Optional: “Filter by Vendor”.
Optional: “Add a Due Date”. (Filter includes invoices due on or before the entered date.)

Review the “Total Payment Amount” and “Remaining Balance”. If the Remaining Balance is negative, the Pay All Invoices feature will not work. It will allow you to confirm the action, but will stop and do nothing.

If the Payment amount is less than the balance and the remaining is $0.00 or greater, then the pay all invoices function will work. Click “Pay All Invoices”.

Type “YES” in the confirmation window and click “Submit”.

If the interface appears frozen, the pay all invoices function is working behind the scenes and submitting all invoices for payment.